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Placement Approval Process

What to do once you’ve been offered a role?

As soon as you accept a work placement position that meets the LUBS Year in Industry criteria, let the LUBS Work Placements team know (lubsplacements@leeds.ac.uk) so we can begin the approval process.

Include your:

  • Name
  • Degree
  • Employer and job title
  • Expected start date (or if not yet known, expected start month)

Depending on the time of year you will typically be asked to attend a pre-placement paperwork meeting and then complete a form on MyCareer for the LUBS8001 Training in the Workplace Module.

Placement Approval Overview

Flowchart of LUBS Work Placement approval process

This is a basic outline and not exhaustive. It does not include every aspect of the approval process and is subject to change depending on individual student and employer situations. Those with additional considerations such as international students, or those with overseas placements will require additional processes.

  1. Provisionally accept the placement offer from the employer.
  2. Notify lubsplacements@leeds.ac.uk stating your
    • Name
    • Degree
    • Employer and job title
    • Expected start date (or if not yet known, expected start month)
  3. Attend a pre-placement paperwork meeting.
  4. Submit details of your placement to the form on MyCareer.
    • This includes answering well-being questions and providing information on a contact at the placement provider, uploading your job description, and job contract.
  5. The LUBS Placement team will assess the information given and either:
    • Approved in principle– your placement will be provisionally accepted and you will receive an email with further instructions.
    • Placement changes requested – you’ll receive an email with amendments you will need to make to your submission.
    • Placement rejected– you’ll receive an email to say the placement is not acceptable for the module, and you’ll need to secure a new placement.

Once your placement details are Approved in Principle, complete the online Tripartite Health and Safety Agreement form that will be emailed to you.

Attend the 2 compulsory Pre-Placement Briefings, or if this date is passed review these in the module area.

You will also be asked to follow guidance from the central university, including other talks and forms.

Once all steps above are complete, including receiving all necessary paperwork, meeting the progression and visa requirements, and obtaining approval from any other teams involved, we can fully approve your placement. Your degree programme can be changed to the 4-year Industrial variant, and you can be enrolled on the LUBS8001 Training in the Workplace module.

This process requires input from several teams across the university so please be patient.

 

Please note this is a basic outline and is not exhaustive. It does not include every aspect of the approval process and is subject to change depending on individual student and employer situations.  Those with additional considerations such as international students, or those with overseas placements will require additional processes.